Are you a law graduate/ legal professional looking for job opportunities as a Manager, Administrative Services & Engagement? This opportunity might be of interest to you!
About:
They are the largest non-profit fighting poverty, disease, and inequity around the world. Founded on a simple premise: that people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. By building a global and cultural workplace that supports greater diversity, equity, and inclusion — of voices, ideas, and approaches — together with their employees and partners, they can help all people improve their lives from poverty and health to education. As an organization they offer full healthcare premiums coverage, generous paid time off, contribution to your retirement fund, several employee communities, and a commitment to embedding diversity, equity, and inclusion into everything they do.
Role:
Manager, Administrative Services & Engagement
Location:
New Delhi, India
Qualifications:
- MBA or other advanced degree in a relevant field such as Business, Health, Engineering, or Sciences required.
- A minimum of 5+ years of progressive (including people management) experience, preferably in strategy planning roles.
- Deep experience in managing impactful teams, executive support and engagement, and external communications.
- Strong organizational skills, polished communicator with excellent writing abilities. Experience with drafting and proof-reading documents ranging from correspondence to briefs/reports and presentations essential.
- Highly organized and efficient. Demonstrated ability to anticipate needs of key partners and handle multiple tasks, complex issues, and competing priorities with strong attention to detail, timeliness and discretion.
- Can manage confidential information and situations with integrity and diplomacy, while cultivating trust.
- Comfortable in a wide range of cultural, geographic and operational settings, demonstrating culturally sensitive behavior with a diverse range of people.
- Able to navigate a wide range of operational issues with experience and understanding of core business fields (strategy, operations, legal, IT, HR, marketing, finance, planning, and budgeting).
- Is highly resourceful, open-minded, adaptive and comfortable with ambiguous and dynamic situations.
Responsibilities:
Managerial Duties:
- Recruit, coach, mentor and supervise an impactful team of Program Assistants who provide wide and varied administrative and organizational support ICO leaders and teams.
- Create a positive work environment where all staff are motivated to do their best. Identify the potential in others and proactively take opportunities to apply and develop that potential.
- Ensure effective and timely provision of administrative services, including management of the ICO master calendar and complex team calendars, prioritization and reconciliation of competing (occasionally ambiguous) needs, communication and coordination with internal and external partners, knowledge management and special projects.
- Continuously improve administrative and operational service provision, processes, and policies to promote internal efficiencies. Engage with administrative leaders across the foundation to share information and expertise, problem solve and innovate to advance team goals.
External & Internal Engagement Duties:
- Support the DD External Communications and other key partners in planning, coordinating and implementing the India Country Office team’s engagement with foundation’s executive leadership (Co-Chairs, CEO, President, Executive Leadership Team) and ICO leadership in planning, coordinating and implementing internal, cross-team and partner/grantee engagements. These include convenings/events/workshops, field visits, presentations, internal meetings and retreats.
- Engage with the Executive Office, office of the Presidents in Seattle, for timely preparation of the Advocacy & Outreach Plan and implementation of executive visits.
- Across all external and internal engagements: prioritize, manage, and track critical relationships, engagement plans, convenings and events; support trip/event preparation, including terms of reference, pre-trip travel and logistical oversight, development of terms of reference, agenda, briefs and collaterals and their distribution, correspondence; and coordinate debriefs with the executive offices/relevant partners.
- Partner with the foundation’s events team, ICO Operations team & event manager, and ICO Strategy and Communication Officers to ensure sound implementation of engagement plans (including meeting & travel logistics, registration, agenda and handouts, technology support and management of vendors).
Cross-cutting Duties:
- Combine foresight, strategic vision, and tactical sense to support the India Country Office to manage and navigate administrative needs and internal and external engagements.
- Ensure high quality information management to mitigate frictions when coordinating across geographies, teams, and organizations.
- Cultivate solid working relationships with staff and a broad range of senior contributors including foundation leaders, government officials, grantees and consultants.
- Lead and/or provide surge support on external engagement to ICO leadership.
How to Apply:
Interested candidates can Apply here (click here)
